Working in social media, I find it necessary to do quite a bit of research. This includes reading tons of articles and blog posts about customer experience, social media, and customer care. That may sound boring to some people, but I find the subject really interesting. Recently, however, I noticed that I’m having a hard time making my way through some of this material. Last night, as I found myself zoning out on an article published by a very well-respected news organization on a topic I’m very interested in. I scrolled down to find out how much longer the article was. And then it hit me. That’s why I was zoning out. This article was taking forever to get to the point! I found this fascinating, because it was written by people who work in social media, for people who work in social media. And, if you spend any time around us, you know that we have relatively short attention spans in this field. But I bet if you think about most people you interact with, that trait is fairly ubiquitous these days. We want quality information, very quickly, without all those other words that are really unnecessary. How often have you started reading something that might be valuable, but then put it down because it just looked like it would take too long?
This isn’t just about reading. You can just as easily waste customer time talking to them on the phone or in person. Here’s the thing. We probably don’t need to say all those words. It would save us time, and would save the customer time. And saving time is very important to our customers. This is especially important on social media, where customers expect timely responses that are useful and easy to understand. Here are some tips to ensure you’re not wasting time and effectively communicating with your customers.
5 Ways to Save Customer Time
- Determine your audience – Before writing or speaking a single word, I find it helpful to determine who my audience is. The point of communication is to convey information to the person or people you’re engaging with. How can you best do that? By knowing your audience and how they prefer to receive information. If you are unsure, it’s best to stay on the safe side and be a bit more formal.
- Be clear – All those words you wrote or spoke, do they really say what you meant to say? Review your words to make sure. If you were the audience, would you have understood what you meant by what you said?
- Eliminate all jargon – I find that when jargon (also known as business slang) is used, you wind up repeating yourself in English anyway. So, save yourself some time and skip the jargon. It helps to think to yourself, “How do I explain this to someone who is unfamiliar with my line of business?”
- Use fewer words – Many prepositional phrases can just go. For example, “We can have discussions on our next steps for how to proceed” could just be “We can discuss next steps.” Could you have worded things better? Remember for next time.
- Review – Before you send that email, take one last look. If you were on the phone, think about the conversation you had. It’s worth the extra effort to make sure everything is as you want it to be.
These steps can help reduce customer interaction time, and, quite honestly, can leave the customer with a more positive view of the interaction because less effort was spent attempting to decipher the conversation. They’re in, they’re out, they feel better, you feel better.